01
Document routing
Every document follows its own route: tasks for the performers arrive in the folders of the employees.
- Parallel and sequential route points
- Templates and saved routes
- Registration in the office of the department
Electronic document management system
Electronic document management for your organisation
FossDoc is a reliable tool for complex document flow management: transparent document processing, efficient work of employees and lower costs for the organisation.
01
What FossDoc can do
Everything for working with documents in one system.
02
Versions and drafts
A draft document goes through several approval stages, and each is saved as a separate version.
- Approval by several employees
- Signing by the manager and registration
- The document is created from the draft
03
Mail server
A built-in mail server on your domain and work with external mail services.
- Internal mailboxes of the users
- Receiving mail from external mailboxes
- Mail is stored in the database
04
Digital signature
Sign documents, their fields and attached files: the signature guarantees integrity and authenticity.
- Providers: Cipher, Microsoft, BITIS, IIT
- Signature verification shows what was changed
- Separate signatures of the document and of the attachments
05
Web access
An ordinary browser gives the same access to documents and folders as the FossDoc Client program.
- Secure connection (https)
- Authorisation through Active Directory or FossDoc
- The interface repeats the Windows client
06
Reports
Records management reports and grouping by document fields with selection conditions.
- AND/OR conditions, grouping by several fields
- Export to Excel
- Reports for the office and the control department
07
Teamwork
A virtual structure of the organisation, roles of the employees and flexible access rights.
- Departments of any nesting
- Acting in place of another user
- Shared folders and an electronic notice board
08
Document libraries
Create your own document types and fields without programming.
- Inheritance of document types
- Different field types and reference books
- Print templates in Word format
09
Recurring tasks
Reminders for users about events and repeated execution of documents.
- Once, daily, weekly, monthly
- Quarterly, yearly, after a given number of days
- Link to the document and attachments
10
Execution control
Controlled documents are marked with a flag whose colour depends on the planned and actual dates.
- A separate folder of the control department
- Printing of control cards
- Setting up control from a resolution
02
Selected articles
Electronic document management
What an electronic document is, the main terminology and the basics of records management.
How to implement an EDMS
A guide that makes the implementation of a document management system easier.
When the standard features are not enough
FossDoc lets you create new document types with their own fields without a developer.
Business and FossDoc
Why commercial banks and private businesses choose the FossDoc document management system.
Document management for government bodies
The National Bank of Ukraine and regional state administrations use FossDoc.
Automation of administrative services centres (CNAP)
A module for administrative services centres and state registration departments.
DSTSZI certification
The expert opinion of the State Service of Special Communications and Information Protection on FossDoc.
03
FossDoc licensing policy
It is better to try the system yourself once than to watch dozens of presentations. We offer a demo version, trial licences for six months of full-featured work and an online price calculator.
01
Demo version
FossDoc with no limits on features or the number of documents, a licence for 6 months.
02
Price calculator
We make no secret of our prices: calculate the cost of the system in a couple of clicks.
03
Implementation and support
Implementation services, custom solutions and prompt technical support.
04
Electronic counterparts of documents
The package includes electronic templates of the documents that are common in records management, so you can start working at once, without routine preliminary setup.
05
Our clients
Government bodies and private businesses use FossDoc: the system is applied in public authorities, commercial banks and educational institutions of Ukraine.
06
Have questions? We will answer them!
Purchase of productssales@foss.ua
Technical supportsupport@foss.ua
Phones+38 057 719-51-94 · +38 057 714-12-28
Legal address61052, Kharkiv, Malopanasivskyi lane, 4/7
Actual address61002, Kharkiv, 20 Darwin St., building 3, 3rd floor
CompanyFOSS-On-Line Limited Liability Company
Company code (EDRPOU, tax ID)30291001